HR & Personal Assistant

We are a GROWing health-tech company headquartered in Sofia, Bulgaria, providing positive environment for life, work and development.

We are valuing the synergy between our IT, Data and Development TEAMs when working on healthcare and pharmaceuticals projects. We walk our customers through digital transformation to optimize their time and costs. Be it a custom patient management system, a specialized data center or a business application – each service is unique and tailor-made.

We are currently looking for an HR & Personal Assistant with organisational skills to join our team and we will RESPECT with a high priority all applicants who are long-term commitment-oriented, who possess the ability to bridge people and business, and welcome the opportunity to facilitate it.

The role:

• Contacts: Act as the point of contact among executives, employees, clients, and other internal and external parties;
• Communication: Screen and direct phone calls and distribute correspondence. Format information for internal and external communication – announcements/memos, emails, presentations, reports;
• Trips: Make travel and accommodation arrangements, business trip end-to-end organization and reports for employees’ business trips;
• Diaries: Manage executive’s business and personal calendars and set up all types of meetings, events, engagements;
• Meetings: Take minutes during meetings. Prepare all types of equipment and materials, such as hand-outs, presentations, media requests, etc.;
• Documents: Organize the office filing system and maintain all types of documentation;
• Vendors: Manage information flow in a timely and accurate manner. Maintain the data base of providers, contractors, etc.;
• Office: Act as an office manager by keeping up with office supply inventory, office maintenance and car fleet support. Look after the implementation of the health and safety rules;
• Employees’ Engagement: Plan and coordinate events and activities that foster a sense of community and camaraderie among employees. These may include team-building exercises, social gatherings, professional networking, trainings, and volunteer opportunities;
• On-boarding: Support onboarding processes by partnering with hiring managers to ensure new employees are properly equipped, warmly welcomed and quickly immersed in their departments; ** Benefits: Take care of employees' benefits such as food vouchers, additional health insurance, mental health support programs, multisport and other perks. Any recommendations, proposals, benefit analyses and reports are more than welcome;
• Reports: Rack daily expenses and prepare weekly, monthly, or quarterly reports. Adhere and optimize the budget.

Requirements:

• Communication and Language Skills: Ability to facilitate and diplomatically say “No” to stakeholders at all levels, including executives and C-level personnel. Excellent verbal and written communication abilities implied in listening, negotiation, and problem-solving skills. Excellent command of English language, second language is a plus;
• Professional Demeanor and Stamina: Business behavior and professional appearance, discretion, and confidentiality. Outstanding organizational and time management skills. Completer/Finisher;
• PC and Office Equipment Literacy: Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g., e-calendars, Jira, etc.);
• Enthusiasm: Eagerness to build a successful career in the health-tech industry.
• Mobility: Driving License Cat. B is a must.

What we will value but NOT insist on:

• Knowledge: BA/BS degree or equivalent in business administration, human resources, psychology, language studies or a related field. PA diploma or certification is a plus. Experience: Work experience as an HR/Office/Administrative/Personal/Executive Assistant, or a similar role.
• Interest: Curiosity in pharmaceutical industry, biotech, healthcare, medicine, or other similar natural sciences is a plus.

Why MY Synergy?  We are a collaborative, motivated and experienced team of top performers. We believe our employees’ motivation is the driving force towards better results. That’s why we dedicate special time to additional training that improves our professional and personal lives, as well.  

By joining us you can:  

• Get big and valuable opportunities to navigate and boost your career to the next level in the health-tech and software industry;
• Design your career in a way that meets your needs and ensures your well-being;
• Maximize your compensation with our bonus scheme;
• Increase your purchasing capacity with food vouchers;
• Feel safe with the additional health insurance;
• Enjoy work-life balance and have flexible working time and work from home; 
• Keep your well-being and motivation with MultiSport card for your favorite sports;
• Have your own parking space reserved and time saved;
• Increase the meaningful moments in your life by working for a company that takes care of health and improves the quality of life for millions of people;
• Enjoy regular team activities and a vibrant culture with strong positive team spirit;
• Enrich your world with the new friends you will find in the amazing fun-loving environment of our company.

We are also innately used to: 

• Share and celebrate success by valuing and recognizing each contribution; 
• Treat all people with dignity and value the collective power of teamwork; 
• Communicate effectively by sharing information, skills, and knowledge to achieve success;
• Optimize results by working smarter;
• Communicate openly, our actions mirror our words, and we keep our promises; 
• Attract self-motivated, highly capable, results-oriented people and invest heavily in their development; 
• Believe our employee motivation is most powerful when we follow our core values and behave according to our company culture. 

Where is that synergy?
We are based in Sofia, Bulgaria with a fantastic location, close to Sofia’s ring road with an access to public transportation, great areas for social and sport activities. We are also present on the French market in Paris and US market in state of Arizona. 

Why should you apply? 

• A company with clear mission and vision which knows how to get there; 
• A company with core values that follow them; 
• Great potential for growth;
• Specific domain area and knowledge expertise.  

If you recognize the opportunity to develop professionally and working with skillful co-workers to share experience with, send us your CV in English.  

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted.