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Office assistant /Pharmaceutical industry/

Office assistant /Pharmaceutical industry/

On behalf of our trusted client Genesis Pharma, an innovative healthcare company, we are looking for bright and communicative professional to join their team on the position: Office assistant

Main responsibilities:

  • Managing the day-to-day operations of the office including all vendor relationships.
  • Organizing and maintaining files and records.
  • Handling of the "Health & Safety" plan for the office.
  • Planning and scheduling meetings, events and appointments.
  • Preparing and editing correspondence, reports and presentations.
  • Making travel and guest arrangements / Booking of congress accommodation for Genesis team.
  • Developing/Reviewing the operating practices and implements improvements where necessary.
  • Collecting documents.
  • Coordination with accounting provider, internal approval of invoices, completion of ERF forms, maintenance of ERF database
  • Preparation and sending of contracts: service and sponsorship agreements.
  • HCP and HCO Database: preparation, processing GDPR
  • Printing: contracts, studies, visit presentations, other
  • Copying, Scanning: invoices, contracts, GDPR consents
  • Postal service: mail and package preparation, submission, and collection
  • Communication with HCO offices (invitations, sponsorship packages, event confirmation, invoices and contracts)
  • Keeping an inventory of office supplies and ordering new materials as needed
  • Resolving office related malfunctions (ie internet connections)
  • Maintaining files & binders
  • Keeping up to date with all open items of the Country Lead
  • Liaises with internal staff at all levels to ensure deadlines are met.
  • Handles employees’ expense reports, annual and sick leaves.

Qualifications:

  • University degree - preferred studies in Management or Business Administration
  • Excellent knowledge of the English language
  • PC literate
  • 3 years of working experience as an Office or Administrative assistant
  • Prior experience in a pharmaceutical company is a big advantage
  • Strong communication skills, project management skills, organizational and time management skills
  • Able to multi-task effectively
  • Team player, trustworthy, flexible, willing to learn and grow professionally.

Our client offers:

  • Competitive salary.
  • Professional and personal growth through dynamic and challenging work.
  • A strong community and teamwork.

If you are interested in our offer and meet all the requirements, please send your CV in English.

Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality. Recruitment license from National Agency of Employment №1814 from 08.12.2014