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Office assistant /Pharmaceutical industry/
Office assistant /Pharmaceutical industry/
On behalf of our trusted client Genesis Pharma, an innovative healthcare company, we are looking for bright and communicative professional to join their team on the position: Office assistant
Main responsibilities:
- Managing the day-to-day operations of the office including all vendor relationships.
- Organizing and maintaining files and records.
- Handling of the "Health & Safety" plan for the office.
- Planning and scheduling meetings, events and appointments.
- Preparing and editing correspondence, reports and presentations.
- Making travel and guest arrangements / Booking of congress accommodation for Genesis team.
- Developing/Reviewing the operating practices and implements improvements where necessary.
- Collecting documents.
- Coordination with accounting provider, internal approval of invoices, completion of ERF forms, maintenance of ERF database
- Preparation and sending of contracts: service and sponsorship agreements.
- HCP and HCO Database: preparation, processing GDPR
- Printing: contracts, studies, visit presentations, other
- Copying, Scanning: invoices, contracts, GDPR consents
- Postal service: mail and package preparation, submission, and collection
- Communication with HCO offices (invitations, sponsorship packages, event confirmation, invoices and contracts)
- Keeping an inventory of office supplies and ordering new materials as needed
- Resolving office related malfunctions (ie internet connections)
- Maintaining files & binders
- Keeping up to date with all open items of the Country Lead
- Liaises with internal staff at all levels to ensure deadlines are met.
- Handles employees’ expense reports, annual and sick leaves.
Qualifications:
- University degree - preferred studies in Management or Business Administration
- Excellent knowledge of the English language
- PC literate
- 3 years of working experience as an Office or Administrative assistant
- Prior experience in a pharmaceutical company is a big advantage
- Strong communication skills, project management skills, organizational and time management skills
- Able to multi-task effectively
- Team player, trustworthy, flexible, willing to learn and grow professionally.
Our client offers:
- Competitive salary.
- Professional and personal growth through dynamic and challenging work.
- A strong community and teamwork.
If you are interested in our offer and meet all the requirements, please send your CV in English.
Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality. Recruitment license from National Agency of Employment №1814 from 08.12.2014