Receptionist / Office coordinator

For one of our clients - an international company, we are looking for a receptionist / office coordinator in their office in Sofia. Role Description

• Serves visitors by greeting, welcoming, and directing them appropriately to the right Zagorka contact persons
• Maintain office security by following safety procedures and controlling access via the reception desk
• Keeps and coordinates with Garitage Park reception the issuing of access cards for employees and visitors, as well as coordinates deliveries (usage of heavy duty lift);
• Coordinates with Garitage Park reception the regular information related to building maintenance and etc. and informs Zagorka employees for any important news related to the office.
• Receives, sorts and distributes daily mail/deliveries (incoming and outgoing)
• Issues courier consignments of all outgoing mails/ packages.
• Manages and coordinates taxi vouchers, backing-up the fleet coordinator for assignment of company pool cars for employees
• Coordinates the activities related to the branding of the office with agencies and CA manager
• Keep updated records of office expenses and costs responsible for office decoration on holidays and special occasions
• Perform other receptionist duties such as scanning, photocopying and distributing of documents, when needed/required
• Supports the activities in regard to internal events organization related to the office,
• Supports and helps on distribution of gifts to third parties and employees, working clothes, etc.
• Assuring the right arrangement of the conference rooms,
• Ordering office stationery and supplies and keep inventory of stock, orders and arranges delivery of no-alcohol beer for the office, business cards administration,
• Tracking of the coffee consumption and ordering when needed (incl. consumables)
• Escalate problems related to the maintenance of the office equipment

Requirements: Eager to learn new things and grow in a well known and reputable company

• Good written and verbal communication skills
• Good English language written and spoken.
• Proven work experience as a Receptionist, Front Office Representative or similar role will be considered as advantage
• Good knowledge of Microsoft Office Pack
• Hands-on experience with office equipment (e.g. printers)
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Customer service attitude, friendly and supportive personality

Qualifications

• Phone Etiquette and Customer Service skills
• Experience with Receptionist Duties and Clerical Skills
• Strong Communication skills, both verbal and written
• Strong organizational and multitasking abilities
• Proficiency in basic office software (Microsoft Office, email communication)
• High school diploma or equivalent; additional certification in office administration is a plus
• Previous experience in a similar role is advantageous

What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. The chosen candidate will sign a permanent labour contract with B+N Bulgaria EOOD