Administrative assistant

On behalf of our trusted client Genesis Pharma, leading biopharma company focused on the commercialization of innovative biopharmaceutical products targeting severe and rare diseases in Central and Eastern Europe, we are looking for bright and communicative professional to join their team on the position:

Administrative assistant

Main responsibilities:

• Managing the day-to-day operations of the office including all vendor relationships.
• Organizing and maintaining files and records.
• Handling of the "Health & Safety" plan for the office.
• Planning and scheduling meetings, events and appointments.
• Preparing and editing correspondence, reports and presentations.
• Making travel and guest arrangements / Booking of congress accommodation for Genesis team.
• Developing/Reviewing the operating practices and implements improvements where necessary.
• Collecting documents.
• Coordination with accounting provider, internal approval of invoices, completion of ERF forms, maintenance of ERF database
• Preparation and sending of contracts: service and sponsorship agreements.
• HCP and HCO Database: preparation, processing GDPR
• Printing: contracts, studies, visit presentations, other
• Copying, Scanning: invoices, contracts, GDPR consents
• Postal service: mail and package preparation, submission, and collection
• Due diligence update
• Communication with HCO offices (invitations, sponsorship packages, event confirmation, invoices and contracts)
• Keeping an inventory of office supplies and ordering new materials as needed
• Resolving office related malfunctions (ie internet connections)
• Maintaining files & binders
• Keeping up to date with all open items of the Country Lead
• Liaises with internal staff at all levels to ensure deadlines are met.
• Handles employees’ expense reports, annual and sick leaves.

Qualifications:

• Studies in Management or Business Administration
• Excellent knowledge of the English language
• PC literate
• 3 years of working experience
• Strong communication skills, project management skills, organizational and time management skills
• Able to multi-task effectively
• Team player, trustworthy, flexible, willing to learn and grow professionally.

Our client offers:

• Competitive salary.
• Professional and personal growth through dynamic and challenging work.
• A strong community and teamwork.

If you are interested in our offer and meet all the requirements, please send your CV in English.

Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality.

Recruitment license from National Agency of Employment №1814 from 08.12.2014