Invoice Management and Verification Team Lead

We are seeking an experienced Invoice Management and Verification Team Lead to join our client's team in Sofia, which is a leading international provider of innovative automotive lighting solutions.

Responsibilities:

• Oversee and ensure accurate invoice verification and processing, guiding the team in validating incoming invoices using established standards and tools.
• Coordinate VAT assessments for business transactions in collaboration with the ACI Manager, Senior Manager of Accounting, and Group Senior Manager for Taxes & Intercompany.
• Ensure compliance with approval requirements, maintaining adherence to internal controls and policies.
• Supervise the accurate posting of business transactions in accordance with the company's chart of accounts.
• Act as a primary liaison with suppliers, managing communication for any invoice discrepancies and clarifications.
• Review and resolve price or quantity discrepancies, authorizing debit notes when necessary.
• Oversee the maintenance of accounts, including GRNI, prepaid expenses, and BANF review and approval processes.
• Utilize and optimize the 'Index+' software for efficient invoice validation, training team members as needed.
• Manage 'Classifier' operations, providing first-level support, overseeing invoice reminders, verification, and processing activities.
• Drive continuous process optimization, identifying and implementing improvements to streamline invoice management.
• Support the preparation of financial statements, focusing on key cut-off topics such as missing invoices, goods in transit, intercompany transactions, and accruals.
• Facilitate internal and external audits, ensuring the team provides accurate documentation and responses for various audit types (e.g., FFG, JA, internal, tax).
• Lead efforts in optimizing invoice verification processes, including system and procedural enhancements to improve efficiency.
• Implement quality checks and reviews, setting standards for invoice verification accuracy and consistency.
• Develop and maintain documentation of processes and workflows, ensuring clarity and compliance for the team.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field. A master's degree or professional certification (e.g., CPA, ACCA) is a plus.
• Minimum of 5 years of experience in invoice management, accounts payable, or finance-related roles, with at least 2 years in a supervisory position.
• Strong understanding of VAT regulations and compliance with internal controls, especially in a manufacturing or automotive setting.
• Proficiency in accounting software and ERP systems, with familiarity in 'Index+' software and 'Classifier' operations as a plus.
• Excellent problem-solving skills for handling invoice discrepancies, including supplier communication and discrepancy resolution.
• Proven ability to manage financial cut-off processes, focusing on missing invoices, intercompany transactions, and accruals.
• Strong communication and leadership skills for team management, supplier interactions, and audit facilitation.

Job offer includes:

• Working schedule from Monday to Friday from 09:00 to 18:00 /could be flexible/;
• Work for the newly opened Shared Services Hub in a cooperation with a leading innovative automotive lighting solutions;
• Attractive salary;
• Hybrid model of work with option for 2:3 or 3:2 /home office/
• Social package (sports card; private health insurance);
• Modern work environment;
• Opportunities for career advancement;
• Various training and onboarding

Send us your CV, and our specialist will contact you!