Office Manager / pharmaceutical company /

We are seeking a proactive, highly organized and experienced Office Manager to join the local team of an international pharmaceutical company. This role offers the opportunity to be part of a purpose-driven and dynamic environment, where operational excellence and collaboration are highly valued.

As Office Manager, you will be responsible for the smooth and efficient day-to-day operation of the office. The role blends administrative oversight, vendor and facilities coordination, budget tracking, and executive assistance. You will work closely with both local leadership and regional teams, ensuring high standards of office management and compliance are maintained.

Key Responsibilities:

• Oversee daily office operations including supplies, maintenance, and vendor coordination
• Track and process purchase orders, invoices, and payments in accordance with internal procedures
• Liaise with external vendors for service contracts, procurement, and payment follow-up
• Support budgeting and cost control for office-related expenses
• Organize logistics for internal meetings, on-site events, and visiting staff
• Provide direct administrative support to the Country Manager
• Maintain internal documentation and assist with compliance workflows
• Supervise front-desk operations, including courier and visitor management
• Coordinate facility services and upkeep of office infrastructure
• Maintain records for company vehicles, coordinate servicing, and monitor usage

Qualifications & Skills:

• Completed University degree
• Fluent in English
• Minimum 4 years of proven experience in office administration or a similar role
• Excellent organizational and multitasking abilities
• Familiarity with procurement processes and financial systems is a plus
• Strong interpersonal and communication skills
• Comfortable using AI, MS Office and administrative tools
• A proactive, energetic, and creative mindset

We look forward to receiving your application in English. Please note that only shortlisted candidates will be contacted.

The submission of personal data is voluntary, its processing and use in the recruitment process will be in compliance with the provisions of GDPR regulations. Recruitment license from National Agency of Employment N2393/03.11.2017