Personal Assistant

We are a growing health-tech consultancy company headquartered in Sofia, Bulgaria, that offers its employees positive and stimulating working environment, motivation, excellent earning potential, benefit package and investment in our people development.

MY Synergy provides specialized consulting and IT services in healthcare, pharmaceuticals, and education. Our mission is to analyze, optimize, and automate the healthcare system through expertise, digital transformation, and solutions. Our consultants analyze and precisely select innovative technologies to meet our customers' specific needs and high expectations. We walk with our customers together through the path of digital transformation, helping them adopt and utilize the full functionalities and features of all our products, solutions, and services. That way, combined with our expertise, we automate their processes and optimize their time and costs. Be it a custom patient management system, a specialized data center or a business application – each service is unique and tailor-made.

With our commitment to improve patient outcomes and the overall patient experience by empowering value-based healthcare initiatives, it is our developers who will develop, transform, and help implement strategic goals for shifting healthcare systems toward “value-based reimbursement” model, following the SMART principles – specific, measurable, achievable, realistic/relevant, time-bound.

We are currently looking for a Personal Assistant to join our team. Our ideal candidate is a detailed planner, expert communicator and team player, subject matter expert, practicing shared decision making and committed to achieving the best outcomes with the available resources.

The role:

  • Contacts: Act as the point of contact among executives, employees, clients, and other external partners;
  • Diaries: Manage executive’s business and personal calendars and set up all types of meetings, events, engagements;
  • Meetings: Take minutes during meetings. Prepare all types of equipment and materials, such as hand-outs, presentations, media requests, etc.;
  • Travels: Make travel and accommodation arrangements, business trip end-to-end organization;
  • Communication: Screen and direct phone calls and distribute correspondence. Format information for internal and external communication – announcements/memos, emails, presentations, reports;
  • Documents: Organize the office filing system and maintain all types of documentation;
  • Vendors: Manage information flow in a timely and accurate manner. Maintain the data base of providers, contractors, etc.;
  • Office: Act as an office manager by keeping up with office supply inventory, office maintenance and car fleet support. Look after the implementation of the health and safety rules;
  • Reports: Rack daily expenses and prepare weekly, monthly, or quarterly reports. Adhere and optimize the budget.

Requirements:

  • Communication and Language Skills: Ability to facilitate and diplomatically say “No” to stakeholders at all levels, including executives and C-level personnel. Excellent verbal and written communication abilities implied in listening, negotiation, and problem-solving skills. Excellent command of English language, second language is a plus;
  • Professional Demeanor and Stamina: Business behavior and professional appearance, discretion, and confidentiality. Outstanding organizational and time management skills. Completer/Finisher;
  • PC and Office Equipment Literacy: Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g., e-calendars, Jira, etc.);
  • Curiosity and Enthusiasm: Eagerness to build a successful career in health-tech industry.
  • Mobility: Driving License Cat. B is a must

What we will value but NOT insist on:

  • Knowledge: Courses, High School/BA/BS degree or equivalent. PA diploma or certification is a plus.
  • Experience: Work experience as an Executive Assistant, Personal Assistant, Office/Administrative Assistant/Manager, or similar role.
  • Background: Experience in pharmaceutical industry, biotech, healthcare, medicine, or other similar natural sciences is a plus.

Why MY Synergy? We are a collaborative, motivated and experienced team of top performers. We believe our employees’ motivation is the driving force towards better results. That’s why we dedicate special time to additional training that improves our professional and personal lives, as well.

By joining us you can:

  • Get big and valuable opportunities to navigate and boost your career to the next level in the health-tech and software industry;
  • Design your career in a way that meets your needs and ensures your well-being;
  • Maximize your compensation with our bonus scheme;
  • Increase your purchasing capacity with food vouchers;
  • Feel safe with the additional health insurance;
  • Enjoy work-life balance and have flexible working time and work from home;
  • Keep your well-being and motivation with MultiSport card for your favorite sports;
  • Have your own parking space reserved and time saved;
  • Increase the meaningful moments in your life by working for a company that takes care of health and improves the quality of life for millions of people;
  • Enjoy regular team activities and a vibrant culture with strong positive team spirit;
  • Enrich your world with the new friends you will find in the amazing fun-loving environment of our company.

We are also innately used to:

  • Share and celebrate success by valuing and recognizing each contribution;
  • Treat all people with dignity and value the collective power of teamwork;
  • Communicate effectively by sharing information, skills, and knowledge to achieve success;
  • Optimize results by working smarter;
  • Communicate openly, our actions mirror our words, and we keep our promises;
  • Attract self-motivated, highly capable, results-oriented people and invest heavily in their development;
  • Believe our employee motivation is most powerful when we follow our core values and behave according to our company culture.

Where is that synergy? We are based in Sofia, Bulgaria with a fantastic location, close to Sofia’s ring road with an access to public transportation, great areas for social and sport activities. We are also present on the French market in Paris and US market in state of Arizona.

Why should you apply?

  • A company with clear mission and vision which knows how to get there;
  • A company with core values that follow them;
  • Great potential for growth;
  • Specific domain area and knowledge expertise.

If you recognize the opportunity to develop professionally and working with skillful co-workers to share experience with, send us your CV in English.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted.