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Executive assistant to the Managing Director

Adecco is a Fortune Global 500 company and the global leader in HR services. The Adecco Group connects over 500,000 external colleagues with clients each day through its network of more than 6,700 branches, with 36,000 full-time employees in over 60 countries and territories around the world.

Our trusted client is Curtis Instruments - the electrification leader of Kohler Energy, which is redefining energy resilience through cleaner solutions for power generation and backup, battery storage, commercial and industrial microgrids.

Curtis Instruments has led the way with innovations in motor control, battery management and vehicle instrumentation. Curtis provides the most comprehensive features for electric vehicles of all types, including such that roam the surface of the moon.

Internationally headquartered in Mt. Kisco, New York, Curtis Instruments has established a site in Bulgaria (Sofia) in 1989. The team in Bulgaria manufactures electric motor control and instrumentation products for the European market and acts as regional sales hub.

On their behalf we are looking for a motivated, ambitious and communicative professional to occupy the position of:

Executive assistant to the Managing Director

Main responsibilities:

• Fulfills all technical functions of assisting the Managing Director.

• Ensures that all necessary conditions exist for normal work of the Managing Director.

• Receives, distributes, keeps and offers to the Managing Director the necessary information.

• Organizes the reception of visitors.

• Takes up incoming phone calls in the absence of the director and writes down the summary.

• Writes documents in Bulgarian and English, organizes the printout and duplication of individual materials.

• Implements translating and interpreting functions.

• Records all incoming and outgoing mail.

• Files meetings’ protocols.

• Exerts control over the implementation of the tasks assigned to individual employees by the Managing Director.

• Researches, prioritizes and follow up on incoming issues and concerns addressed to the Managing Director, including those of a confidential and sensitive nature.

• Develops, maintains, organizes and stores departmental documents such as organizational charts, meeting agendas and financial reports.

• Develops, proofreads, and disseminates organizational communications. Proactively manages and updates information on organizational SharePoint sites.

• Gathers information and develops talking points for leadership meetings, pulling content into concise and visually appealing PowerPoint presentations.

• Supports specific project management efforts on ad hoc basis by documenting outlined deliverables, tracking deadlines, and facilitating communication throughout the project.

• Frequent interaction with Leadership/Management Team, HR, Finance and other Corporate groups.

• Occasional contact with external businesses regarding appointments, reservations, etc.

• Occasional contact with customers, vendors and consultants.

Requirements:

• Bachelor’s degree

• Relevant experience is considered as an advantage.

• Very good English (written and spoken)

• Computer literacy: Word, Excel, PowerPoint, Outlook, Teams, SharePoint or similar software with the ability to learn new or updated software.

• Self-starter with focus on accuracy and flexibility.

• Highly collaborative.

• Quick learner who can adjust effectively in an environment of change and ambiguity.

• Strong interpersonal skills with the ability to interact with all levels of leadership.

• Ability to function well in a high-paced and at times stressful environment.

The company offers:

• Excellent opportunity to join а proven company with a dynamic environment.

• Attractive remuneration package and social benefits.

• Trainings and prospects for development in a growing business environment.

• Standard working hours.

If you are interested in our offer and meet all the requirements, please send your CV in English.

Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality. Recruitment license from National Agency of Employment №1814 from 08.12.2014